Rand’s Educational Foundation is committed to respecting your individual rights. Privacy, confidentiality and trust are integral to our activity and we believe that anyone who communicates with us, visits our website or interacts with the Charity in any way should be confident that we will act responsibly and fairly and that we will hold personal data securely and in accordance with the law:
For Individual Grant Applications
- Your personal data – what is it?
Personal data relates to a living individual (the “data subject”) who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
- Who are we?
Rand’s is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
- How do we process your personal data?
Rand’s complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining unnecessary data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
Rand’s uses your personal data for the following purposes:
- To assess and process your application
- To maintain Rands’ accounts and records
- What is the legal basis for processing your personal data?
- Explicit consent of the data to assess and process your application
- Any processing is carried out without disclosure to a third party.
- What data do we hold?
The information set out on your application form.
Current information is stored by Rand’s Clerk on a personal computer which is held in a secure location that is password protected and is held in paper format in a secure location.
- Sharing your personal data
Your personal data will be treated as strictly confidential and will not be shared with other individuals or organisations.
- How long do we keep your personal data?
We keep your application form and other data for six years (and for individual grants until the August after your 25th birthday if that is later).
Data kept in minute books, accounting and bank records is kept permanently whilst the charity is still in existence.
Data kept in accounts book is kept for six years.
- Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of your personal data which Rand’s holds about you
- The right to request that Rand’s corrects any personal data if it is found to be inaccurate or out of date
- The right to request your personal data be erased where it is no longer necessary for Rand’s to retain such data
- The right to withdraw your consent to the processing at any time but this may prejudice your application
- The right to lodge a complaint with the Information Commissioner’s Office.
- Further processing
If Rand’s wishes to use your personal data for a new purpose, not covered by this Data Protection Notice, then Rand’s will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, Rand’s will seek your prior consent to the new processing.
- Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact the Clerk to Rand’s at email firstname.lastname@example.org or at Rand’s Educational Foundation, Devonshire Business Centre, Works Road, Letchworth Garden City, Hertfordshire. SG6 1GJ
You can contact the Information Commissioner’s Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.